- Bodies.ethics-committee - internal.sparta.eu

[SPARTA - bodies.ethics-committee] Research Integrity in SPARTA

by Friedewald, Michael

Dear colleagues, as announced I have drafted an email to be sent to the complete SPARTA consortium with a reminder to follow the rules of good scientific work. Please check the draft and let me know if this can be sent. Thibaud: please check in particular if 2) is correct, as this is second hand information. Best Michael --- Dear SPARTANs, maybe some of you have already heard, but the European Commission has rejected one of the SPARTA deliverables because "the sources [...] are not properly referenced". The Ethics Committee was asked by the SPARTA coordinator to take a closer look at this. In the meantime, a solution has been agreed for the specific case. However, the ethics committee would like to take the case as an opportunity to remind you of a few things: 1) with the grant agreement, all partners have committed themselves to follow the principles of "The European Code of Conduct for Research Integrity“ that includes inter alia rules to avoid plagiarism (including self-plagiarism). https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/hori… 2) the rejection of a deliverable may have financial consequences. The European Commission may withhold the funding that went into the rejected deliverable from the responsible editor (not the contributors). 3) apart from these formal issues it is also expected that each deliverable contains a significiant part of new content and a critical appraisal of elements adopted from other sources. 4) it is currently being discussed (but not yet decided) in the Sparta Executive Board (but not decided yet) whether deliverables should in the future be subject to a similarity check before being submitted to the EC. Best Michael Friedewald for the Ethics Committee

4 years, 7 months

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[SPARTA - bodies.ethics-committee] Plagiarism issue with Deliverable 7.1

by Friedewald, Michael

Anhang verfügbar bis 20.03.2021 Dear members of the Ethics Committee, maybe you heard that one of the SPARTA deliverables was rejected by the European Commission because “the sources […] are not properly referenced”. This is Deliverable 7.1 "AI systems threat analysis mechanisms and tools“. I have attached the results of an automated similarity (scribbr.com<http://scribbr.com>) that CEA has initated. You will see that a lot of text is highlighted, not not necessarily indicating plagiarism: there are elements such as the disclaimer, documents titles in the text and in the bibliography, quotations from the GDP and other properly marked quotations. At the beginning of the PDF there is a list to the domains where documents with similar text were found, but it’s not possible to click on a link to see the full text of the document. Thibaud has already discussed the issue with the responsible editor from Tecnalia. They have agree upon the following: * some quotation marks (in Italics font) have been lost in the edition process -> solution: we will use the quotation marks “” besides italics in all the quoted texts. * in some cases the report reflects the taxonomies and techniques analysed too literally -> solution: we will mark the quoted text and try to reduce the size of the quotation as much as possible. * some parts contain inputs from SPARTA partners that were too literal from their own papers -> solution: we will mark the quoted text and provide the self-reference So from my point of view there is no urgent need to intervene directly in this case because a solution has been found. However, it might be good if we write a reminder to all partners and remind them of the following: * that there are guidelines for good scientific practice that all SPARTA partners are contractually obliged to follow. * that there must be a good balance between what is already known and new knowledge in each deliverable. * that there must be a critical examination of third-party knowledge (out of many possible threat frameworks, why did we adopt this one in SPARTA?). * that the (financial) risk lies with the editor of a deliverable (in the case of D7.1 the EC has withheld payment to the editor of the deliverable, but not to the contributing partners). This is perhaps a salutary shock that makes it clear that more careful quality control is needed and that "minimum effort strategies" do not go undetected. The EB has also started discussing whether deliverables should first go through the automatic plagiarism check before they are sent to the internal reviewers. If you agree with this approach, I would draft a message to all SPARTA parters which I would submit to you in advance for your approval. If you feel it is necessary, we can also schedule a meeting of the Ethics Committee to discuss how to proceed . Best Michael Zum Laden klicken<https://www.icloud.com/attachment/?u=https%3A%2F%2Fcvws.icloud-content.com%…> 1025719-Similarity-Check.pdf 23,1 MB --- Dr. Michael Friedewald Coordinator ICT Research Competence Center Emerging Technologies Fraunhofer-Institut für System- und Innovationsforschung ISI Breslauer Straße 48 | 76139 Karlsruhe fon: +49 721 6809-146 (-189, ass.) | fax: +49 721 6809-77-146 mailto: michael.friedewald(a)isi.fraunhofer.de<mailto:michael.friedewald@isi.fraunhofer.de> http://www.isi.fraunhofer.de http://works.bepress.com/michael_friedewald/ Neue Veröffentlichungen: Friedewald M., Schiffner S., Krenn S. (Eds.) (2021, im Erscheinen): Privacy and Identity Management. 15th IFIP WG 9.2 9.6/11.7 11.6/SIG 9.2.2 International Summer School Maribor Slovenia September 20-23 2020 Revised Selected Papers. Cham: Springer International (IFIP Advances in Information and Communication Technology, 619). Ammicht Quinn, R., Friedewald, M., Heesen, J., Krämer, N., Stapf, I. (Hrsg.) (2021, im Erscheinen): Aufwachsen in überwachten Umgebungen: Interdisziplinäre Positionen zur Privatheit und Datenschutz in Kindheit und Jugend. Baden-Baden: Nomos. Martin, N.; Friedewald, M.; Schiering, I. et al. (2020): Die Datenschutz-Folgenabschätzung nach Art. 35 DSGVO: Ein Handbuch für die Praxis. Stuttgart: Fraunhofer Verlag.

4 years, 7 months

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[SPARTA - bodies.ethics-committee] D7.1 rejection issue

by ANTIGNAC Thibaud

Dear Ethics Committee members, As discussed in today’s Executive Board, we submit you the case concerning D7.1 which has been rejected by the European Commission because “the sources […] are not properly referenced”. The deliverable editor has proposed to proceed as follows: * some quotation marks (in Italics font) have been lost in the edition process -> solution: we will use the quotation marks “” besides italics in all the quoted texts. * in some cases the report reflects the taxonomies and techniques analysed too literally -> solution: we will mark the quoted text and try to reduce the size of the quotation as much as possible. * some parts contain inputs from SPARTA partners that were too literal from their own papers -> solution: we will mark the quoted text and provide the self-reference For your support, please find here (password: “SPARTA-830892") https://filesender.renater.fr/?s=download&token=ca439a45-5e69-4c5a-95ff-52b… the report generated by a similarity checker (scribbr.com). Please note some limitations: * elements such as the disclaimer, documents titles in the text and in the bibliography, quotations of GDPR articles in Chapter 4, … are highlighted; * the PDF version points to the domain but not directly to the document but we can retrieve the information on the tool website if you give up a list of the references you are interested in (though in general I found they were referenced just before or after in the deliverable content). More generally, the project officer asked us to revise our internal quality review process to avoid such an event to happen again; we would be happy to receive your feedback on this (systematically using a similarity checker has been mentioned during the Executive Board for instance). Thanks in advance for handling this sensitive case. Best regards, -- Thibaud Antignac CEA List

4 years, 8 months

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Re: [SPARTA - bodies.ethics-committee] [SPARTA] Second ELSA Audit || Request for participation.

by goncalo.cadete＠inov.pt

Dear Nigam, Thank you very much for your prompt collaboration. I’m glad to inform you, as well as the Ethics Committee in Cc, that you are the first ELSA Champion to provide ELSA ratings. Praise for that! Best regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL From: Vivek Nigam <nigam(a)fortiss.org> Sent: Wednesday, 21 October, 2020 08:35 To: goncalo.cadete(a)inov.pt Subject: Re: [SPARTA] Second ELSA Audit || Request for participation. Dear Gonçalo, Thank you for the invitation to participate in this survey. Attached is Excel with my ratings. Let me know whether you require more information. Best. Vivek Nigam -- fortiss · Landesforschungsinstitut des Freistaats Bayern An-Institut Technische Universität München Guerickestraße 25 80805 München Germany Tel.: +49 (89) 3603522 527 Fax: +49 (89) 3603522 50 E-Mail: nigam(a)fortiss.org <mailto:nigam@fortiss.org> http://www.fortiss.org Amtsgericht München: HRB: 176633 USt-IdNr.: DE263907002, Steuer-Nr.: 143/237/25900 Rechtsform: gemeinnützige GmbH Sitz der Gesellschaft: München Geschäftsführer: Dr. Harald Rueß, Thomas Vallon Vorsitzender des Aufsichtsrats: Dr. Manfred Wolter On Tue, Oct 20, 2020 at 5:51 PM goncalo.cadete(a)inov.pt <mailto:goncalo.cadete@inov.pt> <goncalo.cadete(a)inov.pt <mailto:goncalo.cadete@inov.pt> > wrote: Dear Nigam, Good afternoon. As ELSA auditor for the SPARTA Project, I’m glad to invite you to contribute to the Second Internal ELSA Audit. You were selected due to your important role in, and contributions to, the SPARTA project. In this initiative you will join all WP Leaders, as well as 30 other SPARTANs, in contributing to build and ensure our ELSA excellence. For this audit initiative, you are invited to reply to this message until November 20th with the required 26 ELSA ratings, as per the attached Excel file “ELSA-Audit-control-objectives-M24-New-ELSA-Champions-2020-V2.3.xlsx”. This task should take you approximately 1 hour. In the SPARTA Project, the ELSA acronym stands for Ethical, Legal, and Societal Aspects, in the context of “WP2 - Responsible innovation: ethical, legal and societal aspects”. According to the description of work: Cybersecurity research and innovations will have sustainable success only if ethical and societal impacts – both short-term and long-term opportunities, constrains, and threats – are assessed and prioritized alongside technical and commercial impacts. Compatibility of innovations with the legal framework is obviously of fundamental importance. Last year’s ELSA audit results were reported in deliverable D2.2 (M12). This year’s results will be reported in deliverable D2.4 (M24). To complete your audit task, please follow the instructions below: INSTRUCTIONS FOR PROVIDING THE ELSA RATINGS 1. (10 min) Read the attached PowerPoint presentation, containing an introduction to the Second ELSA Audit. 2. (50 min) Provide your ELSA ratings: a. Create a copy of the attached Excel file “ELSA-Audit-control-objectives-M24-New-ELSA-Champions-2020-V2.3.xlsx”. b. Select the Excel sheet “Control objectives”. c. For each of the 26 statements in Column E, select a rating in Column D, using the drop-down list: i. Values allowed: FA / LA / PA / NA. The meaning of the rating scale can be found in the Excel sheet “Rating Scale”. ii. For your reference, the ratings provided by WP Leaders in last year’s ELSA Audit may be found in the attached file “Last-year-ELSA-Audit-results.xlsx”. d. Save your ratings’ Excel file. 3. Reply to this message (Reply To: goncalo.cadete(a)inov.pt <mailto:goncalo.cadete@inov.pt> ), including your ratings’ Excel file as an attachment. Please let me know if there are any issues regarding your participation in the ELSA Audit. Also, please send your contribution ASAP. You may update your ratings until November 20th. Thank you in advance for your participation and contributions, towards building and ensuring our ELSA excellence. You are now an ELSA Champion in SPARTA! Best regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

4 years, 11 months

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[SPARTA - bodies.ethics-committee] [SPARTA] Second ELSA Audit || Request for participation.

by goncalo.cadete＠inov.pt

Dear Miguel, Good afternoon. As ELSA auditor for the SPARTA Project, Im glad to invite you to contribute to the Second Internal ELSA Audit. You were selected due to your important role in, and contributions to, the SPARTA project. In this initiative you will join all WP Leaders, as well as 30 other SPARTANs, in contributing to build and ensure our ELSA excellence. For this audit initiative, you are invited to reply to this message until November 20th with the required 26 ELSA ratings, as per the attached Excel file ELSA-Audit-control-objectives-M24-New-ELSA-Champions-2020-V2.3.xlsx. This task should take you approximately 1 hour. In the SPARTA Project, the ELSA acronym stands for Ethical, Legal, and Societal Aspects, in the context of WP2 - Responsible innovation: ethical, legal and societal aspects. According to the description of work: Cybersecurity research and innovations will have sustainable success only if ethical and societal impacts both short-term and long-term opportunities, constrains, and threats are assessed and prioritized alongside technical and commercial impacts. Compatibility of innovations with the legal framework is obviously of fundamental importance. Last years ELSA audit results were reported in deliverable D2.2 (M12). This years results will be reported in deliverable D2.4 (M24). To complete your audit task, please follow the instructions below: INSTRUCTIONS FOR PROVIDING THE ELSA RATINGS 1. (10 min) Read the attached PowerPoint presentation, containing an introduction to the Second ELSA Audit. 2. (50 min) Provide your ELSA ratings: a. Create a copy of the attached Excel file ELSA-Audit-control-objectives-M24-New-ELSA-Champions-2020-V2.3.xlsx. b. Select the Excel sheet Control objectives. c. For each of the 26 statements in Column E, select a rating in Column D, using the drop-down list: i. Values allowed: FA / LA / PA / NA. The meaning of the rating scale can be found in the Excel sheet Rating Scale. ii. For your reference, the ratings provided by WP Leaders in last years ELSA Audit may be found in the attached file Last-year-ELSA-Audit-results.xlsx. d. Save your ratings Excel file. 2. Reply to this message (Reply To: goncalo.cadete(a)inov.pt <mailto:goncalo.cadete@inov.pt> ), including your ratings Excel file as an attachment. Please let me know if there are any issues regarding your participation in the ELSA Audit. Also, please send your contribution ASAP. You may update your ratings until November 20th. Thank you in advance for your participation and contributions, towards building and ensuring our ELSA excellence. You are now an ELSA Champion in SPARTA! Best regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

4 years, 11 months

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[SPARTA - bodies.ethics-committee] [SPARTA] Second ELSA Audit || WP Leaders: request for participation.

by goncalo.cadete＠inov.pt

Dear WP Leaders, Good afternoon. As ELSA auditor for the SPARTA Project, Im glad to announce the kick-off for the Second Internal ELSA Audit. As WP Leader, your participation is required and much appreciated. This years audit will engage additional participants (that are not WP Leaders), thus broadening the scope of the initiative. Last years results were reported in deliverable D2.2 (M12). This years results will be reported in deliverable D2.4 (M24). For this audit, we will use the same methodology as last year, using a simplified process for WP Leaders: * No interview is required; * Just reply to this message until November 9th with the required 26 ratings, using the attached file ELSA-Audit-control-objectives-M24-WP-Leaders-V2.3.xlsx. To complete your audit task, please follow the instructions below: INSTRUCTIONS FOR PROVIDING THE ELSA RATINGS 1. Create a copy of the attached Excel file ELSA-Audit-control-objectives-M24-WP-Leaders-V2.3.xlsx. 2. Select the Excel sheet Control objectives. 3. For each of the 26 statements in Column E, select a rating in Column D, using the drop-down list: a. Values allowed: FA / LA / PA / NA. The meaning of the rating scale can be found in the Excel sheet Rating Scale. b. For your reference, the values provided in last years ELSA Audit may be found in the attached file Last-year-ELSA-Audit-results.xlsx. 4. Save your ratings Excel file. 5. Reply to this message (Reply To: goncalo.cadete(a)inov.pt <mailto:goncalo.cadete@inov.pt> ), including your ratings Excel file as an attachment. Please let me know if there are any issues regarding your participation in the ELSA Audit. Thank you in advance for your participation and contributions, towards building our ELSA capabilities! Best regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL From: goncalo.cadete(a)inov.pt <goncalo.cadete(a)inov.pt> Sent: Friday, 29 November, 2019 18:00 To: 'bodies.executive-board(a)internal.sparta.eu' <bodies.executive-board(a)internal.sparta.eu> Subject: [SPARTA] ELSA Audit launch || Time plan announcement Importance: High Dear WP Leaders, Good afternoon. As ELSA auditor for the SPARTA Project, Im glad to announce the time plan regarding the First Internal ELSA Audit engagements. At this stage, you are simply required to setup a telco for a 60-min audit session, according to the proposed time plan and further instructions below. In the SPARTA Project, the ELSA acronym stands for Ethical, Legal, and Societal Aspects, in the context of WP2 - Responsible innovation: ethical, legal and societal aspects. According to the description of work: Cybersecurity research and innovations will have sustainable success only if ethical and societal impacts both short-term and long-term opportunities, constrains, and threats are assessed and prioritized alongside technical and commercial impacts. Compatibility of innovations with the legal framework is obviously of fundamental importance. This audit initiative is the first engagement of a set of three yearly engagements, to be reported in M12, M24, and M36. Along the way, we aim to build our ELSA awareness and capabilities, as well as ensure high ELSA standards, as a continual improvement process. The Ethics Committee and myself have worked to ensure a lightweight and constructive audit engagement. Your feedback will be much appreciated, namely to improve future (i.e. M24, M36) audit engagements. TIMEPLAN The time plan for the First Internal ELSA Audit is the following: * 9th December: first day of 60-min audit engagements; * 13th December: second day of 60-min audit engagements. * Last call: if required, well setup an additional date after December 13th . Also, more information regarding the audit methodology will be provided on 6th December. INSTRUCTIONS FOR BOOKING AND CONDUCTING YOUR AUDIT SESSION (TELCO) 1. BOOKING: Please send me a calendar invitation (To: goncalo.cadete(a)inov.pt <mailto:goncalo.cadete@inov.pt> ) to book our calendars: a. For a 60-min telco session b. between 9:00 and 19:00 CET (UTC +1hour) c. either on 9th December or 13th December d. please indicate your Skype ID, or alternative telco setup details e. well book on a first-come first-served basis; therefore, please book your timeslot ASAP, according to your preferences. 2. CONDUCTING: well use the Skype app for the telco session. a. My Skype ID is goncalo.rodrigues.cadete . b. An alternative telco setup is also acceptable. In this case, well need to test the setup in advance, until 6th December. c. No preparation is required from you, although additional information will be provided on 6th December. Please let me know if there are any issues regarding your participation in the ELSA Audit. Thank you in advance for your participation and contributions, towards building our ELSA capabilities! Best regards, Gonçalo Cadete PS: A similar message will be sent Monday morning. Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

4 years, 11 months

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[SPARTA - bodies.ethics-committee] [SPARTA] Second ELSA Audit || Kick-off preparations.

by goncalo.cadete＠inov.pt

Dear Ethics Committee Members, Good afternoon. (Cc: Executive Board Members) Glad to announce that the Second ELSA Audit is ready to kick-off next Monday. For the Second ELSA Audit we will introduce the following improvements: * Participants: * Engage additional participants, to ensure at least 1 participant per Beneficiary organization. * This criteria leads to total count of 46 participants (14 WP Leaders + 32 non- WP Leaders) * The list of participants is in the attached Excel file ELSA-Audit-2020-ELSA-Champions.xlsx. Participation may be delegated, as permitted during last years audit. * Control objectives: * Minor change in assertion 4 / Fundamental rights / Solidarity and Subsidiarity, based on feedback received during last years audit. * Depending on whether or not the participant is a WP Leader, the scope of some questions is adapted accordingly (see attached Excel files): * For WP Leaders: In the scope of the WP that I lead, * For non- WP Leader: In the scope of the WPs that I participate in, * Design implications: * Results from the First and the Second ELSA Audits will be directly comparable. * Results from the First and the Second ELSA Audits will enable us to compare the answers of WP Leaders against the answers of participants that are not WP Leaders. * Calendar: * Timeframe: early November. Best regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

4 years, 12 months

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[SPARTA - bodies.ethics-committee] [SPARTA] Privacy Help Desk || Privacy FAQ document

by goncalo.cadete＠inov.pt

Dear Ethics Committee Members, Good afternoon. Please find attached the latest version of the Privacy FAQ document, also available under the SVN folder: * \03-WPs\WP2-Responsible-innovation-ethical-legal-and-societal-aspects\FAQ-for-Privacy This document is now ready for your review. It is important to note that we have not received any ELSA-related questions since the end of the First ELSA Audit, through the Privacy Help Desk. Therefore, there are no urgent pending ELSA issues to report, as far as the Privacy Help Desk is concerned. As next steps, I suggest that we target a formal review cycle in mid-October (e.g. a kick-off in 16th October), i.e. before the Second ELSA Audit is initiated. Let me know if this is feasible. Many thanks. Regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

5 years

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[SPARTA - bodies.ethics-committee] [SPARTA] Second ELSA Audit || Kick-off preparations

by goncalo.cadete＠inov.pt

Dear Michael, Good afternoon. Glad to announce that INOV is ready to initiate the Second ELSA Audit. For this year we propose a similar methodology, but with a few improvements: * Participants: * Last year all WP Leaders were invited to participate; * This year we propose to engage additional participants: invite 1 participant per Beneficiary (i.e. +44 participants). * Calendar: * Timeframe: late October to early November * Goal: taking into account the January 2021 deadlines for deliverables, avoid late November and December (Christmas season) constraints. Would you be available for a 30-min telco next Monday/Tuesday, to kick-off the process? Many thanks. Regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

5 years

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[SPARTA - bodies.ethics-committee] [SPARTA] STATUS REPORT || ELSA Audit

by goncalo.cadete＠inov.pt

Dear Ethics Committee Members, Good afternoon. As promised, I’m glad to report on the ELSA Audit status, after the third day of interviews with WP Leaders. Participation rate (out of 14 WP Leaders, see “Calendar Management” attached): * 13 performed or initiated the ELSA assessment; * 1 not confirmed yet (WP8). Overall: * Looking good now. Thanks to all, especially to Michael for helping to get people onboard. * D2.2 may now be finalized, we already have sufficient and meaningful data. * We may have to make minor changes to D2.2, after we receive Fabio’s (WP8) data. Mitigations: * D2.2 reviewers were contacted, to inform them on the ELSA Audit status and plan the review phase. * D2.2 will be reviewed this week, in a 2-step process: interim version on Wednesday; final version on Friday. * Another invitation was sent for WP8, tentative telco on Friday morning. Satisfaction with the Audit (see “Useful for promoting…”, attached.): * 3/4 Fully Agree that the ELSA Audit was useful; 1/4 Largely Agree the ELSA Audit was useful; * Nobody provided negative ratings (i.e. Partially Agree or Not Agree). Continual improvement: * We collected 8 suggestions for improving ELSA and the ELSA Audit (see “Feedback register” attached). Privacy Help Desk: * At the end of every telco, the Privacy Help Desk was presented (there was a dedicated slide on this). * We may consider this as a “soft-launch” of the Privacy Help Desk. * Something to report on the next IMR! * The Leader of WP8 has not seen this yet… * WP Leaders were invited to send their feedback through the Privacy Help Desk, or simply send a test message. A few actually did it! FAQ Document: * At the end of every telco, the FAQ Document was presented (NO slide on this). * We may NOT consider this as a “soft-launch” of the FAQ Document: * simply showing off a preview of the FAQ; and * informing where the FAQ document is located (in the SVN). I guess we’re pretty much done, as far as the first ELSA Audit is concerned. Hopefully I won’t bother you anymore with reports, until 2020 ! 😊 Regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL From: goncalo.cadete(a)inov.pt <goncalo.cadete(a)inov.pt> Sent: Friday, 13 December, 2019 18:34 To: 'bodies.ethics-committee(a)internal.sparta.eu' <bodies.ethics-committee(a)internal.sparta.eu> Cc: 'Elisabete Carreira' <elisabete.carreira(a)inov.pt> Subject: [SPARTA] STATUS REPORT || ELSA Audit Dear Ethics Committee Members, Good afternoon. I’m reporting on the ELSA Audit status, after the second day of interviews with WP Leaders. Participation rate (out of 14 WP Leaders): * 10 performed or initiated the ELSA assessment; * 1 confirmed participation for next Tuesday; * 1 scheduled tentatively for next Tuesday (WP10); * 2 not confirmed (WP3 and WP8). Overall: * Not perfect yet; not too bad either; * See “Calendar management” attached. Mitigations: * “Last call” notifications sent, for next Tuesday and next Friday; * Forcefully scheduled WP10, WP3, WP8; * May I ask for your suggestions, to help bring these WP Leaders onboard? Satisfaction with the Audit (usefulness for RRI): * 2/3 Fully Agree that the ELSA Audit was useful; * 1/3 Largely Agree the ELSA Audit was useful; * Nobody provided negative ratings (i.e. Partially Agree or Not Agree); * See “Useful for promoting…”, attached. Continual improvement: * We collected 4 suggestions for improving ELSA and the ELSA Audit; * See “Feedback register”, attached. Next report: Tuesday afternoon. Have a nice weekend! Regards, Gonçalo Gonçalo Rodrigues Cadete Researcher M: + 351.91.999.88.88 Skype: goncalo.rodrigues.cadete Rua Alves Redol, nº. 9 1000-138 Lisboa PORTUGAL

5 years, 9 months

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