- Project.finance - internal.sparta.eu

[SPARTA - project.finance] SPARTA Financial reporting

by SPARTA Coordination Team

Dear SPARTA financial team, the 2nd and last reporting period (M19-M41) of the SPARTA project ends today (30th June 2022) and thus, we kindly ask you to prepare yourself for the financial reporting. The online forms, where you have to fill in your cost claims and the spent person months per work package, are going to be opened in the EC portal beginning of July 2022. Financial handbook Please find in the SVN<https://sparta.technikon.com/04-Financial/SPARTA-Financial-Handbook.pdf> our financial handbook with some general instructions for reporting. As soon as the project officer opens the periodic reporting session in the participant portal, you will have to insert all figures there. This needs to be done by each partner individually, but we can offer to perform a first informal check as soon as you saved a first draft of your figures online. CFS In case your requested accumulated EC funding for the project exceeds 325.000 EUR (excl. indirect costs), an audit certificate (CFS = certificate on financial statements) has to be provided. A template can be found here: http://ec.europa.eu/research/participants/data/ref/h2020/gm/reporting/h2020… Please start to prepare this with your auditor and let us know if you have any questions. Cost claims after 30th June 2022 Remember that after the official end of the period (30th June 2022) cost claims can be made only for reporting activities incl. audit certificates and for the preparation of and the participation in the review. Costs for R&I activities in technical WPs cannot be claimed after this date. Timeline We need to submit the FINAL periodic report incl. your financial statements to the EC within 60 days after the end of the reporting period. However, we need your spent person months per WP a little bit earlier (approx. 1 week before) for the technical report (Part B). Best regards, Patrick ************************************************************ Patrick LECZEK SPARTA Coordination Support Team Technikon Forschungs- und Planungsgesellschaft mbH Burgplatz 3a, A-9500 Villach, Austria Tel.: +43 4242 23355-83 Fax: +43 4242 23355-77 email: sparta(a)technikon.com<mailto:sparta@technikon.com> web: https://www.sparta.eu/ ************************************************************ Important Note: This e-mail may contain trade secrets or privileged, undisclosed or otherwise confidential information. Do not pass this e-mail or its attachments on without my prior approval. If you have received this e-mail erroneously, you are hereby notified that any review, copying or distribution of it is strictly prohibited. Please inform me immediately and destroy the original transmittal. Thank you for your cooperation. All information, advice or other data are provided to the best of our knowledge and without any liability.

3 years, 3 months

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[SPARTA - project.finance] M18 SPARTA review

by ANTIGNAC Thibaud

Dear SPARTA consortium, As you know, SPARTA is going to be reviewed by the European Commission to assess its execution during the first period (M01-M18). In parallel of the financial preparation, the Executive Board prepared the technical aspects of the review to show how much has been accomplished by all Spartans in the course of those 18 months. Beyond the formal aspect of the review, this is also a good opportunity to have a large overview of all the activities carried out in the pilot. The review will be held this Thursday (October 1) from 10am to 5pm CEST, following the agenda attached. You will be able to join by clicking here https://global.gotomeeting.com/join/401667205 (more connection details with the agenda). Please check your microphone is muted when joining. Also, you can find a pre-final version of the periodic report built from the consolidated IMRs and augmented with periodic review-related information sent to the reviewers here: https://sparta.technikon.com/03-WPs/WP13-Project-management/Periodic-Report… Please do not hesitate to reach out in case of any question, remark, or suggestion. Best regards, -- Thibaud Antignac, Florent Kirchner, and Augustin Lemesle SPARTA coordination team

5 years

1
1
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[SPARTA - project.finance] official financial reporting M01-M18 starts in August

by SPARTA Support Team

Dear financial team of SPARTA, Beginning of August, the EC will open the cost claim session in the EU funding and tenders portal. We kindly ask you to prepare yourselves for the official financial reporting (Period 1: M01-M18). In order to support you, you might be interested in the financial handbook <https://sparta.technikon.com/04-Financial/SPARTA-Financial-Handbook.pdf> we created, which you find also attached to this email. Furthermore, we have prepared a template, which can be used in order to collect and fill in your financial figures for period 1. Please note that the financial reporting needs to be done by each partner individually, however we can offer you to perform a first informal check on the data within the spreadsheets on a voluntary basis. . Form C Template <https://sparta.technikon.com/03-WPs/WP13-Project-management/Periodic-Report ing/Period1-M01-M18/SPARTA-financial-reporting-template.xlsm> (please download it and send it to TEC by email if you need support) . Video tutorial of Technikon: How to fill in a financial statement in the EU portal <https://vimeo.com/334646886> As described in the financial handbook, please perform the following steps in the EU funding and tenders portal: 1. Draft the financial statement (you can do it directly in the system, or use the Excel template, and ask us for a first check (if needed). 2. Lock the financial statement for review. 3. Review Form C and sign & submit it to the coordinator. The EC deadline for finalizing the reporting is 60 days (DL: end of September). But please try to fill in your financial figures in the EC portal until mid of September - so that we can also finalize the periodic report on time. If you have any questions, do not hesitate to ask! Thank you and best regards, Patrick ************************************************************ Patrick LECZEK SPARTA Coordination Support Team Technikon Forschungs- und Planungsgesellschaft mbH Burgplatz 3a, A-9500 Villach, Austria Tel.: +43 4242 23355-83 Fax: +43 4242 23355-77 email: <mailto:sparta@technikon.com> sparta(a)technikon.com web: <https://www.sparta.eu/> https://www.sparta.eu/ ************************************************************ Important Note: This e-mail may contain trade secrets or privileged, undisclosed or otherwise confidential information. Do not pass this e-mail or its attachments on without my prior approval. If you have received this e-mail erroneously, you are hereby notified that any review, copying or distribution of it is strictly prohibited. Please inform me immediately and destroy the original transmittal. Thank you for your cooperation.

5 years, 2 months

1
1
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[SPARTA - project.finance] official financial reporting M01-M18 starts in August

by SPARTA Support Team

Dear financial team of SPARTA, Beginning of August, the EC will open the cost claim session in the EU funding and tenders portal. We kindly ask you to prepare yourselves for the official financial reporting (Period 1: M01-M18). In order to support you, you might be interested in the financial handbook <https://sparta.technikon.com/04-Financial/SPARTA-Financial-Handbook.pdf> we created, which you find also attached to this email. Furthermore, we have prepared a template, which can be used in order to collect and fill in your financial figures for period 1. Please note that the financial reporting needs to be done by each partner individually, however we can offer you to perform a first informal check on the data within the spreadsheets on a voluntary basis. . Form C Template <https://sparta.technikon.com/03-WPs/WP13-Project-management/Periodic-Report ing/Period1-M01-M18/SPARTA-financial-reporting-template.xlsm> (please download it and send it to TEC by email if you need support) . Video tutorial of Technikon: How to fill in a financial statement in the EU portal <https://vimeo.com/334646886> As described in the financial handbook, please perform the following steps in the EU funding and tenders portal: 1. Draft the financial statement (you can do it directly in the system, or use the Excel template, and ask us for a first check (if needed). 2. Lock the financial statement for review. 3. Review Form C and sign & submit it to the coordinator. The EC deadline for finalizing the reporting is 60 days (DL: end of September). But please try to fill in your financial figures in the EC portal until mid of September - so that we can also finalize the periodic report on time. If you have any questions, do not hesitate to ask! Thank you and best regards, Patrick ************************************************************ Patrick LECZEK SPARTA Coordination Support Team Technikon Forschungs- und Planungsgesellschaft mbH Burgplatz 3a, A-9500 Villach, Austria Tel.: +43 4242 23355-83 Fax: +43 4242 23355-77 email: <mailto:sparta@technikon.com> sparta(a)technikon.com web: <https://www.sparta.eu/> https://www.sparta.eu/ ************************************************************ Important Note: This e-mail may contain trade secrets or privileged, undisclosed or otherwise confidential information. Do not pass this e-mail or its attachments on without my prior approval. If you have received this e-mail erroneously, you are hereby notified that any review, copying or distribution of it is strictly prohibited. Please inform me immediately and destroy the original transmittal. Thank you for your cooperation.

5 years, 3 months

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[SPARTA - project.finance] Sparta Kick-off meeting - meals per person

by Rūta Ziberkienė

Dear SPARTA Team, I‘m writing with a question regarding SPARTA Kick-off meeting Participants‘ catering fee per person. Do we need to withdraw it from person‘s daily allowance costs and if yes, what is the sum per person? Thank you in advance for the reply. Best regards, Rūta Ziberkienė Senior Manager, Project Office Research and Innovation Centre Mykolas Romeris University Didlaukio g. 55, kab. 409 LT-08303 Vilnius, Lithuania Phone +370 5 271 4457 E-mail: rutzib(a)mruni.eu<mailto:rutzib@mruni.eu> [22222]<https://www.linkedin.com/in/r%C5%ABta-ziberkien%C4%97-4a3952105/>

6 years, 4 months

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[SPARTA - project.finance] First batch of pre-payment transfers on-going

by ANTIGNAC Thibaud

Dear partners, Emmanuelle Dauvergne, from the CEA’s finance department, informed me the first batch of payments related to the SPARTA pre-financing has been ordered to the CEA’s treasury on April 23, 2019 as indicated below. The CEA treasury may take a few days before ordering the bank transfers but the funds should be sent soon, if not already done. BeneficiaryActual pre-financing calculationActual pre-financing transfer NumberNameActual pre-financingAll requirements satisfied by partner and verified by CEATransfer Computed by CEADetermined by CEAReceived / Ordered by finance department of CEA I-J12/04/201925/04/2019 1CEA1 090 767,19 €27/03/201925/03/2019 2JR157 500,00 €28/03/201923/04/2019 3TNK265 687,50 €16/04/201923/04/2019 4CETIC365 925,00 €29/03/201923/04/2019 5UNamur203 152,50 €28/03/201923/04/2019 6CESNET85 050,00 €28/03/201923/04/2019 7BUT339 105,00 €28/03/201923/04/2019 8NIC41 475,00 €FALSE 9FTS205 800,00 €28/03/201923/04/2019 10Fraunhofer326 923,13 €02/04/201923/04/2019 11SAP433 106,63 €28/03/201923/04/2019 12TUM631 665,00 €16/04/201923/04/2019 13UBO322 427,81 €09/04/201923/04/2019 14UKON175 770,00 €09/04/201923/04/2019 15UTARTU96 862,50 €09/04/201923/04/2019 16KEMEA121 275,00 €29/03/201923/04/2019 17NCSR73 500,00 €09/04/201923/04/2019 18EUT90 300,00 €09/04/201923/04/2019 19IND128 310,00 €09/04/201923/04/2019 20TEC167 055,00 €09/04/201923/04/2019 21VICOM215 163,75 €28/03/201923/04/2019 22ANSSI14 062,50 €FALSE 23IMT578 418,75 €29/03/201923/04/2019 24INRIA543 375,00 €28/03/201923/04/2019 25TCS448 593,75 €29/03/201923/04/2019 26YWH130 171,88 €29/03/201923/04/2019 27CINI506 774,06 €16/04/201923/04/2019 28CNIT202 020,00 €28/03/201923/04/2019 29CNR540 191,25 €28/03/201923/04/2019 30ISCOM56 062,50 €16/04/201923/04/2019 31LEO376 320,00 €28/03/201923/04/2019 32KTU151 701,56 €28/03/201923/04/2019 33L3CE489 358,13 €02/04/201923/04/2019 34LKA98 700,00 €28/03/201923/04/2019 35MRU181 912,50 €09/04/201923/04/2019 36LIST157 772,81 €28/03/201923/04/2019 37SMILE572 670,00 €28/03/201923/04/2019 38UNILU247 800,00 €28/03/201923/04/2019 39LMT94 500,00 €29/03/201923/04/2019 40ITTI403 304,06 €29/03/201923/04/2019 41NASK160 650,00 €28/03/201923/04/2019 42PPBW43 890,00 €28/03/201923/04/2019 43INOV380 737,50 €02/04/201923/04/2019 44IST84 127,50 €02/04/201923/04/2019 We are in touch with the remaining partners to finalize the distribution of the pre-financing as soon as possible. Best regards, -- Thibaud Antignac CEA List

6 years, 5 months

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0
0 0

Re: [SPARTA - project.finance] Bank account information of beneficiaries

by ANTIGNAC Thibaud

Dear partners, Please find below the current state with regards to the reception of the financial information, along with the indicated deadlines. CEA received the funds on March 25, 2019. The first batch of transfers is scheduled to happen by the end of April, ordered before April 25, 2019. If the column “All requirements satisfied by partner and verified by CEA” is green for you, it means everything is OK. If this column is red for you, it means: either you did not yet satisfy all the requirements (CA signature and/or bank details) => please sign the CA and/or send your bank details; or, your bank details have been received by CEA but not yet validated by CEA => this is on-going on CEA’s side and we will come back to you if we have an issue. BeneficiaryRequirementsActual pre-financing calculationActual pre-financing transfer NumberNameBank detailsActual pre-financingAll requirements satisfied by partner and verified by CEATransfer Received by EC or by CEAValidated by EC or by CEAComputed by CEADetermined by CEAReceived / Sent by CEA 30/03/201912/04/2019I-J12/04/201925/04/2019 1CEA12/02/201912/02/20191 090 767,19 €27/03/201925/03/2019 2JR07/03/201928/03/2019157 500,00 €28/03/2019 3TNK29/03/2019 265 687,50 €FALSE 4CETIC08/03/201928/03/2019365 925,00 €29/03/2019 5UNamur13/03/201928/03/2019203 152,50 €28/03/2019 6CESNET13/03/201928/03/201985 050,00 €28/03/2019 7BUT12/03/201928/03/2019339 105,00 €28/03/2019 8NIC 41 475,00 €FALSE 9FTS13/03/201928/03/2019205 800,00 €28/03/2019 10Fraunhofer11/03/201928/03/2019326 923,13 €02/04/2019 11SAP08/03/201928/03/2019433 106,63 €28/03/2019 12TUM 631 665,00 €FALSE 13UBO28/03/2019 322 427,81 €FALSE 14UKON08/03/201928/03/2019175 770,00 €29/03/2019 15UTARTU27/03/2019 96 862,50 €FALSE 16KEMEA29/03/201929/03/2019121 275,00 €29/03/2019 17NCSR26/03/2019 73 500,00 €FALSE 18EUT02/04/2019 90 300,00 €FALSE 19IND 128 310,00 €FALSE 20TEC07/03/2019 167 055,00 €FALSE 21VICOM08/03/201928/03/2019215 163,75 €28/03/2019 22ANSSI 14 062,50 €FALSE 23IMT08/03/201928/03/2019578 418,75 €29/03/2019 24INRIA13/03/201928/03/2019543 375,00 €28/03/2019 25TCS28/03/201929/03/2019448 593,75 €29/03/2019 26YWH27/03/201929/03/2019130 171,88 €29/03/2019 27CINI 506 774,06 €FALSE 28CNIT07/03/201928/03/2019202 020,00 €28/03/2019 29CNR12/03/201928/03/2019540 191,25 €28/03/2019 30ISCOM 56 062,50 €FALSE 31LEO11/03/201928/03/2019376 320,00 €28/03/2019 32KTU13/03/201928/03/2019151 701,56 €28/03/2019 33L3CE13/03/201929/03/2019489 358,13 €02/04/2019 34LKA24/03/201928/03/201998 700,00 €28/03/2019 35MRU02/04/2019 181 912,50 €FALSE 36LIST07/03/201928/03/2019157 772,81 €28/03/2019 37SMILE07/03/201928/03/2019572 670,00 €28/03/2019 38UNILU12/03/201928/03/2019247 800,00 €28/03/2019 39LMT27/03/201929/03/201994 500,00 €29/03/2019 40ITTI26/03/201928/03/2019403 304,06 €29/03/2019 41NASK26/03/201928/03/2019160 650,00 €28/03/2019 42PPBW08/03/201928/03/201943 890,00 €28/03/2019 43INOV07/03/201928/03/2019380 737,50 €02/04/2019 44IST12/03/201928/03/201984 127,50 €02/04/2019 Do not hesitate to get in touch To: bodies.coordination(a)internal.sparta.eu Cc: emmanuelle.dauvergne(a)cea.fr in case of any question. Best regards, -- Thibaud Antignac CEA List From: "project.finance" <project.finance-bounces(a)server.sparta.eu> on behalf of ANTIGNAC Thibaud <Thibaud.ANTIGNAC(a)cea.fr> Date: Tuesday 26 March 2019 at 16:31 To: "project.finance(a)internal.sparta.eu" <project.finance(a)internal.sparta.eu> Cc: "bodies.coordination(a)internal.sparta.eu" <bodies.coordination(a)internal.sparta.eu> Subject: Re: [SPARTA - project.finance] Bank account information of beneficiaries Hello all, Please find below the current state with regards to the reception of the financial information, along with the indicated deadlines. The amount currently planned for transfer to each partner is also indicated, in column “Actual pre-financing”, from which has been taken the guarantee funding. The level of the pre-financing (80%) and the one of the guarantee fund (5%) has been decided by the EC. If any of these figures has to be updated, we will of course contact you before. TO DO Partners who did not send their banking information yet: please fill in the Word form attached following the three steps indicated in my previous email (below); ALL Partners: please check the amount indicated in column “Actual pre-financing” corresponds to what you expected and please contact emmanuelle.dauvergne(a)cea.fr Cc: bodies.coordination(a)internal.sparta.eu for any information or question. BeneficiaryRequirementsActual pre-financing calculation NumberNameBank detailsMaximum grant amountPre-financingGuarantee fundActual pre-financing Received by EC or by CEAValidated by EC or by CEADetermined by ECPercentage by ECPercentage by ECComputed by CEA 30/03/201912/04/2019100%80%5%Pre-financing – Guarantee fund 1CEA12/02/201912/02/20191 454 356,25 €1 163 485,00 €72 717,81 €1 090 767,19 € 2JR07/03/2019 210 000,00 €168 000,00 €10 500,00 €157 500,00 € 3TNK 354 250,00 €283 400,00 €17 712,50 €265 687,50 € 4CETIC08/03/2019 487 900,00 €390 320,00 €24 395,00 €365 925,00 € 5UNamur13/03/2019 270 870,00 €216 696,00 €13 543,50 €203 152,50 € 6CESNET13/03/2019 113 400,00 €90 720,00 €5 670,00 €85 050,00 € 7BUT12/03/2019 452 140,00 €361 712,00 €22 607,00 €339 105,00 € 8NIC 55 300,00 €44 240,00 €2 765,00 €41 475,00 € 9FTS13/03/2019 274 400,00 €219 520,00 €13 720,00 €205 800,00 € 10Fraunhofer11/03/2019 435 897,50 €348 718,00 €21 794,88 €326 923,13 € 11SAP08/03/2019 577 475,50 €461 980,40 €28 873,78 €433 106,63 € 12TUM 842 220,00 €673 776,00 €42 111,00 €631 665,00 € 13UBO 429 903,75 €343 923,00 €21 495,19 €322 427,81 € 14UKON08/03/2019 234 360,00 €187 488,00 €11 718,00 €175 770,00 € 15UTARTU 129 150,00 €103 320,00 €6 457,50 €96 862,50 € 16KEMEA 161 700,00 €129 360,00 €8 085,00 €121 275,00 € 17NCSR 98 000,00 €78 400,00 €4 900,00 €73 500,00 € 18EUT 120 400,00 €96 320,00 €6 020,00 €90 300,00 € 19IND 171 080,00 €136 864,00 €8 554,00 €128 310,00 € 20TEC07/03/2019 222 740,00 €178 192,00 €11 137,00 €167 055,00 € 21VICOM08/03/2019 286 885,00 €229 508,00 €14 344,25 €215 163,75 € 22ANSSI 18 750,00 €15 000,00 €937,50 €14 062,50 € 23IMT08/03/2019 771 225,00 €616 980,00 €38 561,25 €578 418,75 € 24INRIA13/03/2019 724 500,00 €579 600,00 €36 225,00 €543 375,00 € 25TCS 598 125,00 €478 500,00 €29 906,25 €448 593,75 € 26YWH 173 562,50 €138 850,00 €8 678,13 €130 171,88 € 27CINI 675 698,75 €540 559,00 €33 784,94 €506 774,06 € 28CNIT07/03/2019 269 360,00 €215 488,00 €13 468,00 €202 020,00 € 29CNR12/03/2019 720 255,00 €576 204,00 €36 012,75 €540 191,25 € 30ISCOM 74 750,00 €59 800,00 €3 737,50 €56 062,50 € 31LEO11/03/2019 501 760,00 €401 408,00 €25 088,00 €376 320,00 € 32KTU13/03/2019 202 268,75 €161 815,00 €10 113,44 €151 701,56 € 33L3CE13/03/2019 652 477,50 €521 982,00 €32 623,88 €489 358,13 € 34LKA24/03/2019 131 600,00 €105 280,00 €6 580,00 €98 700,00 € 35MRU 242 550,00 €194 040,00 €12 127,50 €181 912,50 € 36LIST07/03/2019 210 363,75 €168 291,00 €10 518,19 €157 772,81 € 37SMILE07/03/2019 763 560,00 €610 848,00 €38 178,00 €572 670,00 € 38UNILU12/03/2019 330 400,00 €264 320,00 €16 520,00 €247 800,00 € 39LMT 126 000,00 €100 800,00 €6 300,00 €94 500,00 € 40ITTI 537 738,75 €430 191,00 €26 886,94 €403 304,06 € 41NASK26/03/2019 214 200,00 €171 360,00 €10 710,00 €160 650,00 € 42PPBW08/03/2019 58 520,00 €46 816,00 €2 926,00 €43 890,00 € 43INOV07/03/2019 507 650,00 €406 120,00 €25 382,50 €380 737,50 € 44IST12/03/2019 112 170,00 €89 736,00 €5 608,50 €84 127,50 € 15 999 913,00 €12 799 930,40 €799 995,65 €11 999 934,75 € Best regards, -- Thibaud Antignac CEA List From: ANTIGNAC Thibaud <thibaud.antignac(a)cea.fr> Date: Wednesday 6 March 2019 at 17:37 To: <project.finance(a)internal.sparta.eu> Cc: "bodies.coordination(a)internal.sparta.eu" <bodies.coordination(a)internal.sparta.eu>, DAUVERGNE Emmanuelle <emmanuelle.dauvergne(a)cea.fr> Subject: Bank account information of beneficiaries Hello, This message is about the next coming financial aspects of SPARTA. Once all the Accession Forms will be signed, the European Commission will initiate the transfer of the pre-financing to CEA which will be in charge of distributing it among the beneficiaries according to the Consortium Agreement provisions. In order to prepare for this, we need to have the bank account information of the beneficiaries in SPARTA. Please follow the instructions to send CEA, as SPARTA coordinator, the required information: Make fill in, sign, and stamp the attached generic form by a duly authorized representative of your organization and rename the file as BEN-YYYYMMDD-Bank-information-SPARTA.pdf (for example it would be CEA-20190603-Bank-information-SPARTA.pdf for CEA); Prepare a copy of your bank details as provided by your bank and rename the file as BEN-YYYYMMDD-Bank-details-copy-SPARTA.pdf (for example, for CEA this would give CEA-20190603-Bank-details-copy-SPARTA.pdf); Send both this form and the bank details copy to emmanuelle.dauvergne(a)cea.fr with bodies.coordination(a)internal.sparta.eu in copy. The deadline to send us back the documents is set on March 30, 2019. As several transfers may occur in relation with SPARTA, please do not forget to keep us up-to-date in case your bank details change in the future, by using the same form and the same instructions. For information, before making the pre-financing transfer, CEA will communicate a table of the amount planned to be transferred to partners for you to check the amount corresponds to what is expected. In case of any question about this form, please contact us at bodies.coordination(a)internal.sparta.eu. Best regards, -- Thibaud Antignac CEA List

6 years, 6 months

2
3
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[SPARTA - project.finance] Bank account information of beneficiaries

by ANTIGNAC Thibaud

Hello, This message is about the next coming financial aspects of SPARTA. Once all the Accession Forms will be signed, the European Commission will initiate the transfer of the pre-financing to CEA which will be in charge of distributing it among the beneficiaries according to the Consortium Agreement provisions. In order to prepare for this, we need to have the bank account information of the beneficiaries in SPARTA. Please follow the instructions to send CEA, as SPARTA coordinator, the required information: Make fill in, sign, and stamp the attached generic form by a duly authorized representative of your organization and rename the file as BEN-YYYYMMDD-Bank-information-SPARTA.pdf (for example it would be CEA-20190603-Bank-information-SPARTA.pdf for CEA); Prepare a copy of your bank details as provided by your bank and rename the file as BEN-YYYYMMDD-Bank-details-copy-SPARTA.pdf (for example, for CEA this would give CEA-20190603-Bank-details-copy-SPARTA.pdf); Send both this form and the bank details copy to emmanuelle.dauvergne(a)cea.fr with bodies.coordination(a)internal.sparta.eu in copy. The deadline to send us back the documents is set on March 30, 2019. As several transfers may occur in relation with SPARTA, please do not forget to keep us up-to-date in case your bank details change in the future, by using the same form and the same instructions. For information, before making the pre-financing transfer, CEA will communicate a table of the amount planned to be transferred to partners for you to check the amount corresponds to what is expected. In case of any question about this form, please contact us at bodies.coordination(a)internal.sparta.eu. Best regards, -- Thibaud Antignac CEA List

6 years, 6 months

13
18
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[SPARTA - project.finance] Bank account information of L3CE

by Egidija Versinskiene

Dear all, Please find attached L3CE Bank account information forms completed and signed by L3CE authorised representative. Referring to the financial identity form option (3) statement: "Bank signature is not required”.. we decided to provide the document without the signature of bank representative. Please let us know if it is not enough. Kind regards, — Egidija Versinskiene Director Lithuanian Cybercrime Center of Excellence for Training,Research & Education (L3CE) Ateities str.20,LT-08303 Vilnius M: (+370) 687 99008 @: egidija(a)l3ce.eu

6 years, 7 months

1
0
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Re: [SPARTA - project.finance] Bank account information of beneficiaries - University of Luxembourg

by Elena VARROY

Dear Thibaud, Please find here attached the financial identity form for the University of Luxembourg, we also prefer to use the usual EC form. Please let us know if everything is fine. Best regards Elena VARROY Project Coordinator SnT- Interdisciplinary Centre for Security, Reliability and Trust Université du Luxembourg JFK Building – Office: JFK-406 29, Avenue J.F Kennedy L- 1855 Luxembourg elena.varroy(a)uni.lu<mailto:elena.varroy@uni.lu> / www.uni.lu<http://www.uni.lu/> Tél: (+352) 466644-6471 From: project.finance <project.finance-bounces(a)server.sparta.eu> On Behalf Of ANTIGNAC Thibaud Sent: Monday, March 11, 2019 11:31 AM To: Ambrosetti Alessandro <alessandro.ambrosetti(a)leonardocompany.com>; Jan Hajny <hajny(a)feec.vutbr.cz> Cc: bodies.coordination(a)internal.sparta.eu; Hejčová Klára <hejcova(a)ro.vutbr.cz>; project.finance(a)internal.sparta.eu Subject: Re: [SPARTA - project.finance] Bank account information of beneficiaries Dear Alessandro. Thank you for your message. You can use the form you attached if you prefer and have it already ready; it is designed for EC / organization agreements but contains all the fields we require. In case you need a specific reference number to be indicated for the transfer and use your attached form, please add it in the “REMARK” field: at reception, the forms will be separated from the email and only the information indicated on the forms will be taken into consideration. Best regards, -- Thibaud Antignac CEA List From: Ambrosetti Alessandro <alessandro.ambrosetti(a)leonardocompany.com<mailto:alessandro.ambrosetti@leonardocompany.com>> Date: Thursday 7 March 2019 at 10:03 To: ANTIGNAC Thibaud <Thibaud.ANTIGNAC(a)cea.fr<mailto:Thibaud.ANTIGNAC@cea.fr>>, Jan Hajny <hajny(a)feec.vutbr.cz<mailto:hajny@feec.vutbr.cz>> Cc: "bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu>" <bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu>>, Hejčová Klára <hejcova(a)ro.vutbr.cz<mailto:hejcova@ro.vutbr.cz>>, "project.finance(a)internal.sparta.eu<mailto:project.finance@internal.sparta.eu>" <project.finance(a)internal.sparta.eu<mailto:project.finance@internal.sparta.eu>> Subject: Re: [SPARTA - project.finance] Bank account information of beneficiaries Why don't we use the standard bank form as per annex? Alessandro Il presente messaggio e-mail e ogni suo allegato devono intendersi indirizzati esclusivamente al destinatario indicato e considerarsi dal contenuto strettamente riservato e confidenziale. Se non siete l'effettivo destinatario o avete ricevuto il messaggio e-mail per errore, siete pregati di avvertire immediatamente il mittente e di cancellare il suddetto messaggio e ogni suo allegato dal vostro sistema informatico. Qualsiasi utilizzo, diffusione, copia o archiviazione del presente messaggio da parte di chi non ne è il destinatario è strettamente proibito e può dar luogo a responsabilità di carattere civile e penale punibili ai sensi di legge. Questa e-mail ha valore legale solo se firmata digitalmente ai sensi della normativa vigente. ________________________________ The contents of this email message and any attachments are intended solely for the addressee(s) and contain confidential and/or privileged information. If you are not the intended recipient of this message, or if this message has been addressed to you in error, please immediately notify the sender and then delete this message and any attachments from your system. If you are not the intended recipient, you are hereby notified that any use, dissemination, copying, or storage of this message or its attachments is strictly prohibited. Unauthorized disclosure and/or use of information contained in this email message may result in civil and criminal liability. “ This e-mail has legal value according to the applicable laws only if it is digitally signed by the sender ________________________________ From: project.finance <project.finance-bounces(a)server.sparta.eu<mailto:project.finance-bounces@server.sparta.eu>> on behalf of ANTIGNAC Thibaud <Thibaud.ANTIGNAC(a)cea.fr<mailto:Thibaud.ANTIGNAC@cea.fr>> Sent: Thursday, March 7, 2019 9:33 AM To: Jan Hajny Cc: bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu>; Hejčová Klára; project.finance(a)internal.sparta.eu<mailto:project.finance@internal.sparta.eu> Subject: Re: [SPARTA - project.finance] Bank account information of beneficiaries Hello Jan, Thank you for your question. By copy of bank details, I meant the document issued by the bank which states the account number. I agree this is quite close to what is already asked in the form; I think it is pretty standard to ask for this for verification purpose (to double-check both the account number filled in the form and the bank-issued details are the same). Best regards, -- Thibaud Antignac CEA List From: Jan Hajny <hajny(a)feec.vutbr.cz<mailto:hajny@feec.vutbr.cz>> Date: Thursday 7 March 2019 at 09:27 To: ANTIGNAC Thibaud <Thibaud.ANTIGNAC(a)cea.fr<mailto:Thibaud.ANTIGNAC@cea.fr>> Cc: "project.finance(a)internal.sparta.eu<mailto:project.finance@internal.sparta.eu>" <project.finance(a)internal.sparta.eu<mailto:project.finance@internal.sparta.eu>>, "bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu>" <bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu>>, Hejčová Klára <hejcova(a)ro.vutbr.cz<mailto:hejcova@ro.vutbr.cz>> Subject: Re: [SPARTA - project.finance] Bank account information of beneficiaries Dear Thibaud, what do you mean by 2. Prepare a copy of your bank details? What should that document contain, in addition to the data contained in the form? Thank you, Best, Jan —— doc. Ing. Jan Hajný, Ph.D. Advanced Cybersecurity Brno University of Technology Phone: +420 541 146 961 WWW: http://crypto.utko.feec.vutbr.cz 6. 3. 2019 v 17:37, ANTIGNAC Thibaud <Thibaud.ANTIGNAC(a)cea.fr<mailto:Thibaud.ANTIGNAC@cea.fr>>: Hello, This message is about the next coming financial aspects of SPARTA. Once all the Accession Forms will be signed, the European Commission will initiate the transfer of the pre-financing to CEA which will be in charge of distributing it among the beneficiaries according to the Consortium Agreement provisions. In order to prepare for this, we need to have the bank account information of the beneficiaries in SPARTA. Please follow the instructions to send CEA, as SPARTA coordinator, the required information: 1. Make fill in, sign, and stamp the attached generic form by a duly authorized representative of your organization and rename the file as BEN-YYYYMMDD-Bank-information-SPARTA.pdf (for example it would be CEA-20190603-Bank-information-SPARTA.pdf for CEA); 2. Prepare a copy of your bank details as provided by your bank and rename the file as BEN-YYYYMMDD-Bank-details-copy-SPARTA.pdf (for example, for CEA this would give CEA-20190603-Bank-details-copy-SPARTA.pdf); 3. Send both this form and the bank details copy to emmanuelle.dauvergne(a)cea.fr<mailto:emmanuelle.dauvergne@cea.fr> with bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu> in copy. The deadline to send us back the documents is set on March 30, 2019. As several transfers may occur in relation with SPARTA, please do not forget to keep us up-to-date in case your bank details change in the future, by using the same form and the same instructions. For information, before making the pre-financing transfer, CEA will communicate a table of the amount planned to be transferred to partners for you to check the amount corresponds to what is expected. In case of any question about this form, please contact us at bodies.coordination(a)internal.sparta.eu<mailto:bodies.coordination@internal.sparta.eu>. Best regards, -- Thibaud Antignac CEA List <BEN-YYYYMMDD-Bank-information-SPARTA.docx>-- project.finance mailing list project.finance(a)server.sparta.eu<mailto:project.finance@server.sparta.eu> http://server.sparta.eu/cgi-bin/mailman/listinfo/project.finance

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