23 Apr
2019
23 Apr
'19
2:48 p.m.
Hello,
You are receiving this email as participant to the Work Package 10 (WP10) in the Sparta
project.
We represent Security Made In LËtzebuerg (SMILE), the coordinator of the Work Package
(WP).
The goal of this message is to initiate the collective work on the WP10 deliverables.
We'll start by putting together a set of organizational principles and propose the
first actions to be done.
We want to answer to the following questions:
1. What are the objectives?
2. What is the timeline?
3. What are the roles and responsibilities?
4. What is our operational ruleset?
1. Objectives
The ultimate objective of the WP is to build a legal and business framework allowing to
exploit in a sustainable manner the results of the four research projects.
The 6 deliverables described in page 52 of the proposal will allow to reach this target:
Deliverable 10.1 : Pre-existing components identification documentation
Deliverable 10.2 : Data Management Plan
Deliverable 10.3 : Project results description documentation
Deliverable 10.4 : Sustainability and exploitation plan
Deliverable 10.5 : Sustainable exploitation documents
Deliverable 10.6 : Commercial deployment Plan
2. Timeline
All the deliverables are reports. They have a specific completion date. There are
constraints such as review and quality control that will impose milestones to the delivery
process.
Our present understanding is that the final draft should be ready at least 1.5 month prior
to the official deadline in order to allow these validations to take place.
To ensure a smooth progress, we suggest a weekly status check. For those being on
schedule, there is no need for a call. A written summary should be enough. For those
encountering issues, a call with the WP coordinator (SMILE) should take place.
Deadlines
Deliverable D10.1 : 20190801 => final draft by 20190615
Deliverable D10.2 : 20190801 => final draft by 20190615
Deliverable D10.3 : 20200201 => final draft by 20191215
Deliverable D10.4 : 20200201 => final draft by 20191215
Deliverable D10.5 : 20220201 => final draft by 20211215
Deliverable D10.6 : 20220201 => final draft by 20211215
3. Roles and responsibilities
- SMILE is the WP coordinator.
- LEO and SMILE are in charge of the deliverables and will coordinate the participants
for each of them.
- As these deliverables are going to be specific to each research project (WP4, WP5, WP6,
WP7) we'll need to have one participant taking care of the communication with each of
these WPs.
4. Operational ruleset
- A folder structure has been defined in SVN in order to get a consistent outcome for
each research project. It should be systematically used for working on Sparta.
- It will contain a guide called "WP10_Operational_Guidelines" describing the
principles we should follow while performing the required work, still for consistency
sake.
- We would like to keep the administrative overhead as low as possible, and will focus on
having a bi-weekly conference call for coordination purposes. Contact details will be in
the guidelines document.
5. Next actions
5.1 - Please inform the WP coordinator of the name of a person of contact in your company
for this specific Work Package. We would like to have these names by end of next week
(Friday May 3rd)
5.2 - We have to define which entity is handling the communications with each of the
research WPs (WP4, WP5, WP6, WP7).
=> Those who would like to volunteer should do so before Monday May 6th. In case
there is no answer, this assignment will be defined by the WP Coordinator.
5.3 - In the coming days, we will circulate templates for the Deliverables D10.1 and
D10.2. Please let us know if you have existing references for each of these types of
reports, so that we can include the relevant parts in the initial draft.
Please let us know if you have any question or require any advice.
Best Regards,
Bertrand Lathoud
Security Made In LËtzebuerg