Dear Ethics Committee Members,

Good afternoon.

As promised, I’m glad to report on the ELSA Audit status, after the third day of interviews with WP Leaders.

Participation  rate (out of 14 WP Leaders, see “Calendar Management” attached):

· 13 performed or initiated the ELSA assessment;

· 1 not confirmed yet (WP8).

Overall:

· Looking good now. Thanks to all, especially to Michael for helping to get people onboard.

· D2.2 may now be finalized, we already have sufficient and meaningful data.

· We may have to make minor changes to D2.2, after we receive Fabio’s (WP8) data.

Mitigations:

· D2.2 reviewers were contacted, to inform them on the ELSA Audit status and plan the review phase.

· D2.2 will be reviewed this week, in a 2-step process: interim version on Wednesday; final version on Friday.

· Another invitation was sent for WP8, tentative telco on Friday morning.

Satisfaction with the Audit (see “Useful for promoting…”, attached.):

· 3/4 Fully Agree that the ELSA Audit was useful; 1/4 Largely Agree the ELSA Audit was useful;

· Nobody provided negative ratings (i.e. Partially Agree or Not Agree).

Continual improvement:

· We collected 8 suggestions for improving ELSA and the ELSA Audit (see “Feedback register” attached).

Privacy Help Desk:

· At the end of every telco, the Privacy Help Desk was presented (there was a dedicated slide on this).

· We may consider this as a “soft-launch” of the Privacy Help Desk.

• Something to report on the next  IMR!
• The Leader of WP8 has not seen this yet…

· WP Leaders were invited to send their feedback through the Privacy Help Desk, or simply send a test message. A few actually did it!

FAQ Document:

· At the end of every telco, the FAQ Document was presented (NO slide on this).

· We may NOT consider this as a “soft-launch” of the FAQ Document:

• simply showing off a preview of the FAQ; and
• informing where the FAQ document is located (in the SVN).

I guess we’re pretty much done, as far as the first ELSA Audit is concerned.

Hopefully I won’t bother you anymore with reports, until 2020 ! 😊

Regards,

Gonçalo

Gonçalo Rodrigues Cadete

Researcher
M: + 351.91.999.88.88
Skype: goncalo.rodrigues.cadete



Rua Alves Redol, nº. 9
1000-138 Lisboa
PORTUGAL

From: goncalo.cadete@inov.pt <goncalo.cadete@inov.pt>
Sent: Friday, 13 December, 2019 18:34
To: 'bodies.ethics-committee@internal.sparta.eu' <bodies.ethics-committee@internal.sparta.eu>
Cc: 'Elisabete Carreira' <elisabete.carreira@inov.pt>
Subject: [SPARTA] STATUS REPORT || ELSA Audit

Dear Ethics Committee Members,

Good afternoon.

I’m reporting on the ELSA Audit status, after the second day of interviews with WP Leaders.

Participation  rate (out of 14 WP Leaders):

· 10 performed or initiated the ELSA assessment;

· 1 confirmed participation for next Tuesday;

· 1 scheduled tentatively for next Tuesday (WP10);

· 2 not confirmed (WP3 and WP8).

Overall:

· Not perfect yet; not too bad either;

· See “Calendar management” attached.

Mitigations:

· “Last call” notifications sent, for next Tuesday and next Friday;

· Forcefully scheduled WP10, WP3, WP8;

· May I ask for your suggestions, to help bring these WP Leaders onboard?

Satisfaction with the Audit (usefulness for RRI):

· 2/3 Fully Agree that the ELSA Audit was useful;

· 1/3 Largely Agree the ELSA Audit was useful;

· Nobody provided negative ratings (i.e. Partially Agree or Not Agree);

· See “Useful for promoting…”, attached.

Continual improvement:

· We collected 4 suggestions for improving ELSA and the ELSA Audit;

· See “Feedback register”, attached.

Next report: Tuesday afternoon.

Have a nice weekend!

Regards,

Gonçalo

Gonçalo Rodrigues Cadete

Researcher
M: + 351.91.999.88.88
Skype: goncalo.rodrigues.cadete



Rua Alves Redol, nº. 9
1000-138 Lisboa
PORTUGAL