Dear Nelson,

Thank you for your effort in changing the dissemination procedure, that
UBO supports so far.

On 23.04.19 20:39, Nelson Escravana wrote:
> - if no sensitive material is expected to be added (Fast Track),
> submitted paper is sent *after submission *to Dissemination committee.
> The dissemination committee, may reject the document within 14 days,
> *and the author will be required to withdraw the paper* (retract).

This means some risk for the authors and withdrawal might not always be
necessary. Maybe we should add something like "and the author will be
required to remove the criticized sensitive information from a camera
ready version of the paper if possible or withdraw the paper entirely."

Best,
 Michael


Am 23.04.2019 um 20:39 schrieb Nelson Escravana:
> Dear members of the Dissemination Committee (aka Dissemination Task Force),
>
> I'm bringing to your attention a proposal to initiate an amendment to
> the consortium agreement (CA).
>
> Accordingly to the Grant Agreement 29.1:
>
> A beneficiary that intends to disseminate its results must give advance
> notice to the other beneficiaries of — *unless agreed otherwise* — at
> least 45 days, together with sufficient information on the results it
> will disseminate.
>
> Accordingly to the CA 8.4.2:
>
> Prior notice of *any planned publication*, including complete draft of
> the publication, shall be submitted to the Dissemination Taskforce *at
> least 30 calendar days before the submission*. Any objection to the
> planned publication shall be made in accordance with the Grant Agreement
> in writing to the Coordinator and to the Party or Parties proposing the
> dissemination within 14 calendar days after receipt of the notice. If no
> objection is made within the time limit stated above, the publication
> shall be deemed permitted.
>
> Within this scope the Dissemination Committee should include a
> representative from every partner.
>
> It has been raised by several partners that this timings are
> incompatible with the normal processes associated with scientific
> publications. For that matter a fast track process has been proposed by
> CEA and discussed in the last WP12 call. Given that we will all need to
> agree on the process, so we can proposed it to the GA. I'm requesting
> your feedback on this.
>
> Following up on some discussion with CEA on the subject (their proposal
> attached) the main ideas are:
>
> - authors send to the dissemination committee in current draft state 30
> days before submission deadline with statement: additional IP / security
> sensitive material expected to be added (Full Track) *or *not expect to
> be added (Fast Track);
>
> - if sensitive material in the draft, dissemination committee may object
> within 14 days (as currently in the CA);
>
> - if sensitive material is expected to be added (or already in the
> draft), paper needs to be in re-submitted the final version 10 days
> before for a complementary round by Dissemination committee. The
> dissemination committee, may reject the document within 8 days (I would
> say, only if new material was added).
>
> - if no sensitive material is expected to be added (Fast Track),
> submitted paper is sent *after submission *to Dissemination committee.
> The dissemination committee, may reject the document within 14 days,
> *and the author will be required to withdraw the paper* (retract).
>
> Please provide your comments and ideas on this by the end of next week
> (if you agree, please also let *me* know). So we can compile a version
> which we all agree.
>
> Kind regards,
> Nelson
>
>
> --
>
> Nelson Escravana
> Director
> Communications & Cybersecurity
> Member of the Board of Directors
>
> INOV - INESC Inovação
> Rua Alves Redol, nr. 9
> 1000-029 Lisboa
> Portugal
> Tel.: + 351 21 310 0476
> Fax: + 351 21 310 0445
>
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>
>


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Prof. Dr. Michael Meier

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