Dear members of the Dissemination Committee (aka Dissemination Task Force),

I'm bringing to your attention a proposal to initiate an amendment to the consortium agreement (CA).

Accordingly to the Grant Agreement 29.1:

A beneficiary that intends to disseminate its results must give advance notice to the other beneficiaries of — unless agreed otherwise — at least 45 days, together with sufficient information on the results it will disseminate.

Accordingly to the CA 8.4.2:

Prior notice of any planned publication, including complete draft of the publication, shall be submitted to the Dissemination Taskforce at least 30 calendar days before the submission. Any objection to the planned publication shall be made in accordance with the Grant Agreement in writing to the Coordinator and to the Party or Parties proposing the dissemination within 14 calendar days after receipt of the notice. If no objection is made within the time limit stated above, the publication shall be deemed permitted.

Within this scope the Dissemination Committee should include a representative from every partner.

It has been raised by several partners that this timings are incompatible with the normal processes associated with scientific publications. For that matter a fast track process has been proposed by CEA and discussed in the last WP12 call. Given that we will all need to agree on the process, so we can proposed it to the GA. I'm requesting your feedback on this.

Following up on some discussion with CEA on the subject (their proposal attached) the main ideas are:

- authors send to the dissemination committee in current draft state 30 days before submission deadline with statement: additional IP / security sensitive material expected to be added (Full Track) or not expect to be added (Fast Track);

- if sensitive material in the draft, dissemination committee may object within 14 days (as currently in the CA);

- if sensitive material is expected to be added (or already in the draft), paper needs to be in re-submitted the final version 10 days before for a complementary round by Dissemination committee. The dissemination committee, may reject the document within 8 days (I would say, only if new material was added).

- if no sensitive material is expected to be added (Fast Track), submitted paper is sent after submission to Dissemination committee. The dissemination committee, may reject the document within 14 days, and the author will be required to withdraw the paper (retract).

Please provide your comments and ideas on this by the end of next week (if you agree, please also let me know). So we can compile a version which we all agree.

Kind regards,
Nelson

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Nelson Escravana
Director
Communications & Cybersecurity
Member of the Board of Directors

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